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Newsletter - March 2013
Word from the editor

Dear CyberAgent user,

They say that a change is as good as a holiday or should I rather say that it is how the old cliché goes.

In the end it all depends on the change. Often there are things where a change might not be a good thing but on the other hand it can lead to good things and will eventually put you in a holiday, festive frame of mind.

Then again there are things like starting a new job which can be fun straight away especially where you have worked hard to get it. That change is then something that you are eagerly awaiting, that holiday that you so look forward to.

Tivvit invites you, our newsletter subscribers and CyberAgent users, to pack your bags as we are going to discover that long awaited change over the next few days.

More! Five lucky readers stand a chance to win R 1,000 each. Watch out for our next mailer for more clues.

Our March newsletter is packed with tips and property related articles which are not to be missed.  A reminder from our support desk, training is for FREE at our offices from Monday to Thursday.

Until next month!
The editor

A warm welcome to Bradley Kewney, our new representative in the Western Cape

Bradley now has an office in Cape Town and a team of people assisting in giving you the client the best support you may need.

If you are experiencing any problems or need more information on what CyberAgent offers you can contact him.

Brad Kewney
Cape Town: 021 554 2310
Cell: 078 988 4166

New BULK SMS functionality within the SA-PTG contacts form

It is now possible to send bulk SMS messages to clients matching your search criteria in the Contacts form. When clicking on the Send SMS button, the Bulk SMS form will be displayed.

Select the SMS you would like to send. After selecting it, the SMS message will be loaded. There is one master SMS. You can create your own SMS messages by clicking on the SMS Template Setup button (administrator rights required). After selecting the SMS Template you can click on Preview Results button. This will display the final result of the SMS to be sent to the contacts in your search results. In this list you will find a check box. Click this check box to exclude the sending of an SMS to the contact within the same row.

The system will automatically place a check mark in the "Exclude" checkbox if the cell number is invalid or the No SMS checkbox on the contact’s detail is checked.

It is also possible to edit the selected template by clicking on Edit SMS button. Any changes made to the SMS will not be saved to the selected template.

Within the preview grid the number of characters of the SMS will also be displayed. SMS messages consist of a maximum of 160 characters. Below the number of characters it will also display the number of SMS messages that will be used to send the message.

To send the SMS messages, click on Send SMS. SMS messages are then sent to the selected contacts. The SMS's sent are recorded in the correspondence table of every contact for whom a SMS has been sent.

Included in every SMS is an Opt Out option. This will allow the recipient to opt out of any future Bulk SMS messages you may send. When the recipient replies with Out the No SMS field for the specific contact will be marked. It will also be recorded inside the Correspondence tab. In addition to sending an Out message, the recipient can also send any other information(a reply). The content of this reply will also be recorded within the Correspondence tab.

Bulk Emails. We will shortly also be adding bulk emails. This will work in exactly the same manner.

From our Developers

P24 Feed Update/Rentals

Agencies wishing to upload their listings to the Property 24 website would first have to register with Property 24.

You may do so by asking Property 24 to contact you by completing their Contact Us page found at the following link http://www.property24.com/contact-us.

Property 24 will then provide CyberAgent Support with a username and password for your agency.

CyberAgent will then activate your agency to feed to Property 24 to upload to their website.

You now have a choice with regards to how your listings update to Property 24...

Prospects in Property manager

A request was received to allow the quick print option, on the Prospects tab of the Property manager screen, to be able to export to either Excel, PDF or a word Document. This functionality has been added and will be available in the new release of CyberAgent desktop.

Sales Manager.

There is a field in the sales manager called "Prev Sold Date".
Previously this was used as a control field to record when the listing was added and priced. i.e. the date the listing was priced. It is now used to record when the listing was previously sold. The default for this field was to insert today's date. This has now been changed to a blank date and is editable. You can now record a date the listing was previously sold here.

Sale Date

The sale date can be changed on Desktop and offline at anytime.
The only restriction is when the sale is closed. If the sale is closed, then the sale reverts to read only and nothing may be changed on the sale. This is by design. We will not be changing this.

 

From our Support Desk

Build 3.100.1676 is now available. Please make sure that you are using the latest version of CyberAgent.

Q: My CyberAgent icon has disappeared from my desktop, please help?
A: This usually happens on a CyberAgent client machine that is reading to the server machine across the network. This will happen when there is no connection across the network between the 2 computers. Windows will ask you if you would like to delete the shortcut because it cannot find the shortcuts destination. Please do not do this, please rather check that the server is switched on and that you are connected to the network.

Q: Does CyberAgent run on Windows 7 - 64bit or 32 bit?
A:
CyberAgent works perfectly on both 32 and 64 bit operating systems.

Q: Is it possible for agents to also use the Sales Manager?
A:
Yes, just follow the steps below

1. Login to CAA Admin Account
2. Go to “Agency Setup” – “Agent Defaults”
3. Select Agent I.D to add Privilege
4. Tick the box "Is sales admin user"

NB: Don’t forget to SAVE

Should you experience any problems or have any questions, please contact our support desk on
011 955 9100 or email Support@tivvit.com
Online Marketing

By: Dillon Gray

The internet and retail websites have become a fundamental part of many consumers’ lives in today’s market. Although the retail industry is currently the online leader in terms of volume and the number of consumers, as they prefer to buy products online due to its convenience, the real estate industry is most definitely catching up quickly.

Today more than 90 percent of consumers use property search portals as the first step towards home ownership...

Website Marketing


Click Here for printable .pdf file

CyberAgent Training and Info Sessions

CyberAgent Training:

We provide you with FREE training session in the following areas;

  • Gauteng (Daily)
  • Western Cape (Monthly)
  • Kwazulu Natal (Quarterly)
  • Garden Route (Quarterly)
  • Eastern Cape (Twice yearly)
  • Free State (Twice yearly)
  • Mpumalanga (Twice yearly)

During these training sessions more information will also be provided on:

  • CyberAgent Anywhere (online module)
  • CMA SAPTG (online module)
  • New developments in CyberAgent
  • The Ad Generator in CyberAgent
  • General questions on CyberAgent Desktop and Anywhere
Gauteng
Gauteng Training Sessions

Date: Tuesdays to Thursdays Weekly
Time:
09h30 to 11h30 - Beginners
13h30 to 15h30 - Advanced
Cost: FREE!
Venue: 22 Ackerman Street, Witpoortjie, Roodepoort, 1724

R.S.V.P

Contact:
Maryna
Tel: (011) 955-9100
Email tivvitsupport@tivvit.com
Contact us to book your CyberAgent Anywhere training session today


Kwazulu Natal
Western Cape
Kwazulu Natal Training Sessions

Dates: Quarterly - Next dates to be announced
Time:
09h00 to 11h00 - CAA & Sales
11h15 to 13h15 – CA Desktop Beginners
13h30 to 15h30 – CA Desktop Advanced

Cost: FREE!

R.S.V.P

Contact:
Kirk Dee
Cell 082 567 1303
Email kirkd@tivvit.com

Contact us to book your CyberAgent training session today

Western Cape Training Sessions

Dates: 10 and 24 April 2013
Time:
09h00 to 11h00 - CyberAgent Desktop Beginners
11h00 to 14h00 - CyberAgent Desktop Advanced
14h00 to 16h00 - CyberAgent Anywhere

Cost: FREE!
Venue: 65 Balfour Street, Parow, Cape Town

R.S.V.P

Before:
5th and 19th of April respectively

Contact:
Chris Niemandt
Cell 082 432 6963
Email chris@tivvit.com

Contact us to book your CyberAgent training session today



News

A warm welcome to all new Agencies February 2013:

We trust that by now you are well aware of what CyberAgent can do for you. If you need any assistance, please do not hesitate to contact us at support@tivvit.com or phone us at: +27 (0)11 955-9100 or 086 112- 9237

 

Privilege Settings in CyberAgent

It is possible for an Account Administrator to restrict users to certain modules in CyberAgent Desktop and Anywhere by setting privileges.

For a complete list of privileges that can be changed follow the link below.

EAAB – New board of governors

New board of governors for Estate Agency Affairs Board

The appointment of the new members followed the decision taken by Sexwale to dissolve the old board, following a series of events with negative consequences that unfolded around the EAAB.

The new board includes five members form the estate agency industry; five from civil society, representing consumer interests and five from related professions and institutions such as the legal profession, financial institutions, property owners and developers...

SOUTH AFRICAN POSTAL STRIKE

To all estate agents please note that due to the general Post Office strike that has been ongoing for the past couple of weeks, the EAAB has issued a number of fidelity fund certificate during that period that have not been attended to.

We will keep our stakeholders informed of when the general postal strike is over and the backlog of postage has been attended to.

 

IEASA – “ACTIVITIES BLUEPRINT” for REALTORS” - Some Simple Steps to Success

“ACTIVITIES BLUEPRINT” for REALTORS”

Only R85 for IEASA members/ R100 for non-members

“Activities Blueprint” for Realtors, can be defined as a skills re-kindling manual. It will keep estate agents on track; their skills honed to perfection, and be handy for easy reference about specific activities.

This book will interest every one who has anything to do with real estate. A practical insight into daily workings of Real Estate - highlighting Need-to-know, Have-to-know and How-to-do's.

The Real Estate Industry will find this model for success invaluable. “Blueprint” identifies Estate Agent activities, describes correct ways they should be done, and clarifies how certain performances produce an income. Digest information therein, adhere to the formula and create opportunities to earn.

“Blueprint” outlines mishaps which occur during a deal and reminds agents how to change certain approaches for success.

When work becomes second nature and the tendency to take short cuts start, neglect sets in, and results can be disastrous - get yourself back on track with this motivating, user-friendly quick read.

FNB-TPN Residential Yield Data

Residential property gradually recovering its attractiveness as an investment, and 2013 expected to bring more of it?

Although it has not yet regained its shine as an investment, the attractiveness of residential property as an investment does appear to be gradually improving. This is the view of John Loos, Household and Consumer Sector Economist at FNB, and Michelle Dickens, Managing Director of TPN (Tenant Profile Network) Credit Bureau...

News from Jill Corfield – The Property Trainer

NEW BUDGET MAKES CHANGES TO REGISTRATION COSTS AS FROM 1.3.2013

1. Transfer Duty remains the same.

2. Conveyancing Fees in respect of transfer registrations will with effect from 1st March 2013 increase by 10%.

3. Conveyancing Fees in respect of bond registrations will with effect from 1st March 2013 increase by 20%.

DEADLINE FOR NQF QUALIFICATION LOOMS NEAR

Many Agents are under the impression that as long as they have registered for the RPL process before the end of this year, they are ok and have met the requirements.

This is simply not true!

I implore all those Agents and Principals who need to obtain either their NQF Level 4 or 5 this year to please do so before it is too late!

 

New Feed - www.immoafrica.co.za

www.immoafrica.co.za

What Africa?? /iˈmo/ af•ri•ca/(noun) - refers to immovable property in Africa.

immoafrica is a resource-rich property portal with both a local and an international focus. We offer local home buyers, renters and realtor's a platform to find and market properties.

Agents will soon have the opportunity to gain global ground by advertising their properties on leading real estate websites in prime international markets. Key agent benefits include;

  • Listing with the gold standard of international property portals at local rates
  • Maximising exposure by targeting millions of buyers, foreign investors and holiday makers
  • Acquiring more listings by showing sellers their global reach
  • Reducing the overall marketing period

Stay tuned! This first-of-its-kind syndication service in SA will become available to agents as of April/May 2013. Look out for our April Newsletter for details.

 

In our thoughts

1. Jill Corfield, who recently had a bad fall in her driveway which resulted in broken ribs, broken bones and a week’s stay in hospital

Quotation of the month

The greatest challenge to any thinker is stating the problem in a way that will allow a solution.

Bertrand Russell
British author, mathematician, & philosopher (1872 - 1970)